Property Management & Accounting integration
Entrata COI compliance integration
Hold Entrata invoices from vendors whose insurance fails, and release them when the renewal is verified. Pikorua Security reads vendors and invoices through Entrata's web services, verifies each vendor's certificate and endorsements against the property's requirements, and sets invoice hold status so non-compliant vendors are not paid through Bill Pay.
Entrata, The Residences at Mill Creek
Invoice INV-55210
Invoice hold: COI deficient
Business auto CA 4410-2283-05 expired 10/12/2026. Invoice held before Bill Pay.
- Vendor
- Metro Snow & Ice LLC
- Invoice amount
- $4,850.00
- Invoice status
- On hold
- Auto liability
- Expired 10/12/2026
- Hold note
- Auto expired, broker contacted
Written by Pikorua Security Oct 16, 2026, 06:00 AM ET
- Setup time
- 2 to 3 hours
- Connection
- Entrata API web services
- Fields synced
- 5 fields, 4 trigger events
- Included on
- Professional and Enterprise
Sync fields
What Pikorua Security reads from and writes to Entrata.
| Field | Direction | What happens |
|---|---|---|
| Vendors | Entrata to Pikorua Security | Vendor records and the properties they serve, matched to Pikorua Security vendors. |
| Properties | Entrata to Pikorua Security | Property and owner entity, used to select requirement templates and named insureds. |
| Invoices | Entrata to Pikorua Security | Open invoices by vendor and property, rechecked every hour while a vendor is on hold. |
| Invoice hold status | Pikorua Security to Entrata | Set on open invoices from failing vendors and cleared on renewal through Entrata's invoice update service. |
| Hold note | Pikorua Security to Entrata | Reason text on the invoice, such as "GL expired 10/15/2026, broker contacted 10/16/2026". |
Trigger events
When the certificate changes, Entrata changes with it.
- Hold
Vendor's coverage expires
Then: Open invoices for the vendor are placed on hold with the reason, and new invoices are held as they arrive.
- Hold
Property entity missing as additional insured
Then: Only invoices for that property are held; the vendor stays payable elsewhere.
- Warn
Coverage expiring in 30 days
Then: Broker chased at day 30. No hold.
- Release
Renewal verified
Then: Holds cleared, and invoices return to your approval workflow and Bill Pay.
Setup
Live in 2 to 3 hours.
5 steps, done by your Entrata administrator and a Pikorua Security Admin together. Nothing to install on your servers.
Entrata API web services- 1
Authorize API access
Your Entrata administrator authorizes Pikorua Security's access to vendor, property and invoice web services under your Entrata agreement.
- 2
Match vendors
Pikorua Security imports vendors and proposes matches to certificates on file.
- 3
Assign requirements
Map properties to requirement templates and owner entities.
- 4
Choose hold scope
Decide whether holds apply to all of a vendor's invoices or only those for properties where it fails.
- 5
Preview, then go live
Review the invoices that would be held today, then switch on write-back.
Procure to Pay with a compliance gate
Entrata, based in Lehi, Utah, runs property management, accounting and Procure to Pay for multifamily operators, with Invoice Processing, Bill Pay by virtual card, ACH or check, and VendorAccess, the vendor portal that supplies vendor banking details to Bill Pay. Pikorua Security adds endorsement-level insurance verification and puts the result on the invoice itself.
Entrata's invoice web services can change an invoice's hold status, which is exactly the control a compliance hold needs. Pikorua Security uses it narrowly: it sets and clears holds for compliance reasons and never edits amounts, GL coding or approvals.
Property-level precision
An operator's portfolio often mixes owners with different insurance standards. Pikorua Security holds invoices only for the properties where a vendor fails, so one owner's stricter umbrella requirement does not stop payments at every other community the vendor serves.
Property managers see a short reason on each held invoice and can open the full deficiency list, with the broker's last response, from the link in the note.
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FAQ
Entrata connector questions.
Pikorua Security is compliance software. It verifies certificates and endorsements against your contract requirements; it does not sell insurance or give legal advice.
Does this replace VendorAccess?
Can Pikorua Security approve invoices?
How quickly do holds appear?
14-day free production trial
Connect Entrata during your 14-day trial.
Upload your current certificates, authorize Entrata, and see which vendors would be on hold today before you switch a single rule on.